Collaborative Project Support

Grant Inclusion and Longterm Project Support

The CCTS encourages the development of collaborative research arrangements between investigators and our research cores. Through these longterm collaborations, our diverse service cores and research specialists can provide substantial contributions to translational research inquiries and the development of innovative scientific approaches.

All requests for a CCTS consultant, coordinator or core director to be written into a grant, or to provide long-term/large-scale service support, require a Memorandum of Understanding (MOU) with the CCTS. Unlike a university contract or Proposal Approval Form (PAF), a Memorandum of Understanding (MOU) between a project PI and the CCTS is an agreement to support a specific aspect of a research project. The document details the project's timeframe, scope of work, PI and consultant responsibilities, and effort commitment. 

The CCTS uses MOUs to:

  • clearly define the scope of work and responsibilities associated with long-term or large-scale service support for internal and external clients
  • maintain a centralized record of MOU-related projects for administrative, UIC and NIH reporting
  • track our core and/or individual consultants' current and projected effort, as well as maintain compliance with UIC effort reporting policies

CCTS MOU Policies & Procedures

  • MOUs may or may not have an associated budget. PIs should discuss their unique project needs with the service core or research consultant.
  • A minimum of 5% effort is required to write a consultant into a grant. For effort of 10% or more, Facilities and Administrative (F&A) rates must be included.
  • The MOU must be reviewed by three groups of people to be considered “approved”: the PI, the Core Director, and CCTS Administration.
  • MOUs that fail to meet the approval requirements will be considered void. These projects may be subject to hourly charges for work that was done in preparation for the grant application.
  • Upon confirmation of funding (if applicable), MOUs will be considered active, and a fully executed MOU will be generated for the PI and Core’s records. 
  • CCTS Administration will not grant final MOU approval for projects associated with a grant application without a PAF signed by the PI and one of the CCTS PIs.
  • MOUs will be reviewed annually based on the project timeline. Project effort may be adjusted as needed.

Letters of Support

Grant proposals can be strengthened by a letter of support detailing relevant CCTS resources and services. While a letter of support can describe the general research environment at UIC, they are not a guarantee of the availability of specific services for your particular project. If you anticipate using specific CCTS service(s) to execute your research project, please contact the CCTS Navigator so that a specific plan can be developed for your project. Please note that the time required to develop this plan may vary based on the complexity of your project.

The CCTS uses the Service Request system to process letters of support. The Research Navigator will forward your request to the appropriate point person who will create or approve your letter of support. Investigators may send a draft letter if they have created one.

Please allow seven business days for letter processing. A PDF of your signed letter on CCTS letterhead will be emailed to the person you specify.

We are pleased to be able to support projects in this way, and look forward to opportunities to work together in the future!